Website NHS MFT
MFT is England’s largest NHS Trust. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Job overview
The MFT Pharmacy department is looking for an enthusiastic individual to join our well-established Procurement Team based at Wythenshawe hospital, with cross-site working at Trafford hospital.
Communication is key and the post holder will liaise both internally within Pharmacy colleagues and externally with suppliers. Knowledge of dealing with Pharmacy orders/invoices is required along with raising and resolving queries. You must be computer literate, able to create and manipulate spreadsheets, with excellent attention to detail and accuracy when working under pressure to deadlines. The ideal candidate will be forward thinking and motivated, a problem solver who is adaptable, flexible and willing to learn new skills.
Main duties of the job
Accurately check invoices and process them on the pharmacy stock control system to ensure they are consistent with the goods received by the Pharmacy department.
Highlight possible order/receipt errors to colleagues for correction .
Identify invoice charge errors (e.g. over/under charges, over supply, excessive delivery fees) and lodge queries with suppliers .
Accurately record invoice queries and credits
Regularly follow up outstanding queries to ensure timely resolution.
Scrutinise monthly provider statements .
Investigate and resolve queries that arise in respect of unpaid invoices and payment discrepancies .
Effectively ensure the Trust is reimbursed appropriately .
Ensure all transactions are processed through the pharmacy computer systems for complete accurate record keeping and reporting purposes .
Develop a good working knowledge of pharmacy and finance systems
Working for our organisation
MFT is England’s largest NHS Trust with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.
We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research and innovation through the introduction of Hive; our brand-new Electronic Patient Record system which we’ve launched in September 2022.
We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our new Green Plan which will set out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Detailed job description and main responsibilities
To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’ that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
We’re looking forward to hearing from you!
Person specification
Qualifications
Essential criteria
- NVQ3 or Association of Accounting Technicians Intermediate Level or relevant experience
- ECDL or equivalent
Desirable criteria
- NVQ2 in Pharmacy Services
Knowledge and Experience
Essential criteria
- Experience of working in a Finance department, Invoice scrutiny, payment and credit processing
- Administration and clerical Background
- Proven experience of prioritising workload and working to deadlines
Desirable criteria
- Experience of Integra systems
- Hospital / Pharmacy Background
- Pharmacy Invoicing experience
Skills and Abilities
Essential criteria
- Excellent literacy and numeric skills
- Excellent IT skills including Microsoft Office – Word, Excel, Power Point and Outlook
- Good organisational skills & Time Management
- Be able to demonstrate Good verbal, written and interpersonal skills with an ability to liaise confidently with a wide range of staff including patients within and outside the Trust
- Ability to recognise own limitations and boundaries and need to consult with senior colleagues
- Ability to work on own initiative and as part of the team
Desirable criteria
- Secretarial skills
- Competent in use of databases
Attributes
Essential criteria
- Ability to work under pressure
- Ability to work to a high specification of accuracy and to pay attention to detail
- Enthusiastic and Self-motivated
To apply for this job please visit www.jobsinmcr.co.uk.
