Job summary
In order to support our growth as a centre of excellence in research, we are looking to recruit two (2) Band 4 R&I Administrators to the R&I Site Team within The Christie NHS Foundation Trust. The Site Team forms part of the Research and Innovation (R&I) division. These posts are offered as a permanent contract at 37.5h/week.
The posts are an integral part of the R&I Division’s core function which exists to provide an efficient support service for the research delivery teams and both internal and external researchers enabling the Trust to deliver its research ambitions. We are seeking enthusiastic and highly motivated individuals, who can demonstrate a good understanding of clinical research, GCP and clinical governance.
Applicants should be qualified to at least diploma level, or have an equivalent level of experience and, as a minimum, must meet the essential criteria listed in the person specification of the job description.
The roles are ideal for individuals who are keen to develop their experience in clinical trials administration.
Main duties of the job
Working closely with colleagues across the R&I division, the roles offer a wide variety of duties and responsibilities, including but not limited to supporting the processing of amendments, research related agreements and research passports. The roles provide general administrative support to facilitate the management of research projects within the trust, ensuring compliance with all relevant legislation and governance requirements. This includes assisting with the archiving function by collecting and processing research projects which need to be sent to long term storage.
The ideal candidates will demonstrate strong communication and organisational skills and the ability to work well both in a team and using their own initiative.
About us
The Christie is one of Europe’s leading cancer centres, looking after more than 64,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 25% patients are referred to us from other parts of the country.
We are the largest radiotherapy provider in the NHS with one in 20 treatments delivered at The Christie. We have up to 15 linear accelerators operating across our network of sites. We operate the largest chemotherapy unit in the UK on our main site and treatments are also provided at 13 other networked sites, and in patients homes. And as a specialist tertiary surgical centre, we focus on rare cancers, complex procedures, and multidisciplinary approaches to cancer surgery, specialising in colorectal, peritoneal, gynaecological, urological and plastic surgery.
We are also an international leader in research, with world first breakthroughs for over 100 years. We have been named by the UK’s National Institute for Health Research (NIHR), as one of the best hospitals providing opportunities for patients to participate in clinical research studies, with more than 800 studies open at any time, caring for over 3,000 patients.
Job description
Job responsibilities
DUTIES AND RESPONSIBILITIES
- Facilitate the review and processing of all research-related agreements including but not limited to clinical trial agreements, confidential disclosure agreements and service-level agreements.
- Liaise closely with reviewers/legal experts to aid timely approval and processing of such agreements. Work in collaboration with the delivery teams to prioritise study contracts where appropriate.
- Assist with the processing of amendments for Sponsor Authorisation for Christie-sponsored projects and issuing notification of no objections for hosted projects where applicable in accordance with regulatory and research governance requirements.
- Coordinate and track the review and sign-off of Honorary Research Contracts and Letters of Access for researchers. Ensure internal and external timelines for processing contracts, amendments and research passports/letters of access are adhered to.
- Support the R&I Coordinators in processing new research projects as required.
- Assist with the production of reports to summarise activity and aid performance management across the service.
- Work in collaboration with the R&I Coordinators to review the project information available on the Local Portfolio Management System (LPMS) and other trust systems as applicable to ensure accuracy and completeness, performing update information exercises as required.
- Use own judgement where applicable when using facts from situations which may require further analysis.
- Ensure that the Trust has documentary evidence that projects comply with relevant regulatory and research governance requirements. Management of the external R&I mailbox, ensuring distribution of communication where relevant and management of internal shared mailboxes as appropriate.
- Where appropriate, attend R&I meetings / meetings of R&I facility management committees as required.
- Where appropriate, organise and schedule research meetings/conferences/in-house training events, ensuring appropriate accommodation, attendance and distribution of papers, and that an agenda is agreed and where appropriate coordinate with outside sources.
- Provision of minute-taking for internal and external meetings as appropriate.
- Primary point of contact for the R&I Office to provide and receive complex information regarding R&I activity across the Trust and externally Work in collaboration with the R&I Office to develop and maintain appropriate work instructions and training materials.
- Contribution to service improvement initiatives relating to areas of work including the identification of deficiencies within the service and implementation of new ways of working in collaboration with the R&I team and across the division as required.
- Contribute towards the development and implementation of Trust-wide research strategies, policies and procedures.
- Plan workload effectively ensuring agreed objectives are met.
- Work within trust and divisional policies and procedures, working unsupervised and independently.
- Responsible for own professional/personal development, working with their line manager to develop and fulfil a personal development plan.
This job description is not meant to be finite and may be subject to change following discussion and agreement with the post holder. Similarly the post holder may be requested to undertake such other duties not mentioned in the job description which are commensurate with the grade.
Person Specification
Qualifications
Essential
- Diploma or equivalent experience NVQ level 4
- A comprehensive secondary education (5 GCSEs or equivalent).
Desirable
- Degree or equivalent experience ECDL or equivalent
Experience and Knowledge
Essential
- Experience working in an administration office environment
- Experience of working within a healthcare system
- Interest in clinical research management and study approval processes
- Understanding of electronic data management systems
- Understanding of Information Governance
Desirable
- Experience of working within a research environment
- Knowledge of clinical research management and study approval processes
- Experience of working in an R&I Office
- Knowledge of the clinical trials regulations, research governance and GCP
- Knowledge of Caldicott Guidelines
- Basic knowledge of medical terminology
- Knowledge of the research and research management processes
Skills
Essential
- Competent user of Microsoft Office programs
- Skilled in both written and verbal communication with people at all levels in the organisation
- Ability to prioritise and deliver to agreed deadlines
- Able to think quickly and respond appropriately when under pressure
Desirable
- Ability to extract, interpret, manipulate and present information in a meaningful way
Personal Attributes or Values
Essential
- Able to provide credible customer service and instil confidence in the information produced.
- Self-motivated and confident
- Ability to work to tight and/or unexpected deadlines
- Conscientious and hardworking
- Good time management
- Ability to work unsupervised or as part of a team.
- Ability to demonstrate the organisational values and behaviours
Desirable
- Ability to troubleshoot effectively.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
