Administrative Assistant

The Role:

The Administrative Assistant will support the effective administration and coordination of the team’s activities, including preparing data, producing reports, and maintaining team records and electronic filing systems. The postholder will also be responsible for the preparation and maintenance of task lists via Planner, alongside supporting monthly reporting and year-end management reporting processes.

A key focus of the role will be monitoring shared inboxes, emails, and telephone calls, responding to general queries or directing them to the appropriate members of the team. The role will also involve coordinating meetings, preparing and circulating agendas and minutes, and providing diary management support for the Estate Space Manager.

An important aspect of the position is maintaining professional and effective liaison with a range of internal and external stakeholders, including senior leaders, project managers, and consultants, ensuring enquiries are handled efficiently and appropriately.

The postholder will also assist with maintaining accurate and up-to-date estates space data and drawing registers.

About you:

You will be a self-motivated, highly proficient administrator with experience of working in a team in an office environment. You will have good organisational skills, with the ability to prioritise work, dealing with competing demands, whilst maintaining accuracy and attention to detail.

Your excellent communication skills, whether in person, on the phone or via email, will be essential for keeping the team co-ordinated and up to date with key projects, diary management, organising meetings and minute taking.

Demonstrable IT literacy including experience of using databases and Microsoft 365, with strong emphasis on Sharepoint, Teams, Planner, Copilot, Excel and Word.

What you will get in return:

• Fantastic market leading Pension scheme
• Excellent employee health and wellbeing services including an Employee Assistance Programme
• Exceptional starting annual leave entitlement, plus bank holidays
• Additional paid closure over the Christmas period
• Local and national discounts at a range of major retailers

As an equal opportunities employer we welcome applicants from all sections of the community regardless of age, sex, gender (or gender identity), ethnicity, disability, sexual orientation and transgender status. All appointments are made on merit.

Our University is positive about flexible working – you can find out more here. Hybrid working arrangements may be considered.

Please note that we are unable to respond to enquiries, accept CVs or applications from Recruitment Agencies. Any CV’s submitted by a recruitment agency will be considered a gift. Any recruitment enquiries from recruitment agencies should be directed to recruitmentservices.people@manchester.ac.uk

This role is not eligible for sponsorship under the Skilled Worker route of the Points Based System. Candidates will need to be able to demonstrate their right to work in the UK in order to be eligible to take up the post.

Interviews for this role will take place early June. We reserve the right to close the role early if a high volume of applications are received.

Please see the link below for the Further Particulars document which contains the person specification criteria.